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The Google Docs Template Guide is used to setup the Google Docs Function. The Google Docs Function allows you to automatically create documents inside Google Docs using your Airtable data. You can generate single page and multi-page documents that display a single record or list of records from your Airtable base. It will also automatically upload the newly created PDF file back into your Airtable base in an Attachment file and the Google Doc URL into a URL or Text field. Use Cases: Invoices, Quotes, Contracts, Form Entries, Reports, and more

Features:

• Automatically generate documents with your Airtable data
• Create single or multi-page documents
• Bulk create documents for multiple Airtable records or create documents per single record
• Save as a PDF back to an Attachment field in your Airtable base
• Save the Google Doc URL back to a URL or Text field in your Airtable base
• Tables in your document automatically created to match the number of records needed
• Add advanced formatting with specific in-document templates for tables, images, links, content, and grids.
• For advanced documents, you can set up multiple document templates based on conditionals from your Airtable data and you can use the custom formatting templates inside your document for Tables, Text, Numbers, Dates, Images, Links, and Grids.

Table of Contents

• Templates Overview
• Basic Document Setup and Overview
• Tutorials
• Basic Merge Fields & Simple Table
• Step 1 - Create Your Google Template
• 🎥How to Create the Google Docs Quote Template
• Step 2 - Create Your On2Air Docs Automation
• 🎥How to Configure Your On2Air Docs Automation
• Step 3 - Test and install your On2Air Docs automation function
• Pre-Made Google Docs Templates
• Simple Table Syntax
• Simple Table General Notes
• Simple Table Parameters
• Advanced Table Syntax
• Overview
• {{#table}}{{/table}}
• {{#header}} {{/header}}
• {{#body}}{{/body}}
• {{cell}} or {{#cell}}{{/cell}}
• {{text}}
• Advanced Table Parameters
• {{#table}}{{/table}} Parameters
• {{header}} {{/header}} Parameters
• {{#body}}{{/body}} Parameters
• {{#cell}}{{/cell}} Parameters:
• {{text}} Parameters:
• Merge Fields
• List
• Image
• Using an Image Placeholder:
• Using the {{image}} merge field
• Using {{grid source}} for multiple images
• Link
• Paragraph
• Heading
• Number
• Date
• Grid
• Advanced Grid
• Conditional Formatting - IF statements
• More Examples
• Advanced
• Known Issues
• Shapes in Google Docs

Templates Overview

Basic Document Setup and Overview

The Google Docs Function in On2Air Docs enables you to create documents that incorporate your Airtable data.

The Airtable data replaces merge fields in your Google Doc template. It’s conceptually similar to a mail merge, but much more powerful. The merge field is the fundamental way to add Airtable data to your document. Each merge field is replaced by the relevant Airtable data when it is merged.

The most basic version of a merge field is your Airtable field name wrapped in curly braces. These merge fields will be replaced with the content in that Airtable field.

Basic Example

Quote Created For: {{Client Name}}
Quote Created On {{Quote Date}}

This example will pull data from the “Client Name” and “Quote Date” Airtable fields to populate the document. The final result would look something like:

Quote Created For: Jane Doe
Quote Created On 4/18/2023

Advanced Example

In Airtable:

• You have an Invoices table that you want to generate invoice documents from
• You have a Linked Record field to the Companies table with the Company Name field and you have Lookup fields for the Address and Email.

In Google Docs:

• You create a template file
• You then add the merge fields for {{Company Name}}, {{Address}}, and {{Email}}
• You position these merge fields exactly where you want the final data to be in the document

The final Google Doc Template could look like the below example. Each instance of curly braces is a merge field that will be replaced by data from the Airtable table.

Tutorials

Basic Merge Fields & Simple Table

The tutorial will walk you through:

• Making a copy of the Peak Commercials - Quote Template document
• Making a copy of our Peak Commercials - Demo Airtable base
• Setting up the Google Docs function in On2Air
• Using different merge fields in the document
• Viewing the output from Airtable

For this tutorial we are the imaginary company Peak Commercials. We are creating a Google Doc template so we can more easily create quote estimates for our customers.

In this example we will walk through the following merge fields:

• Basic merge field
• Image merge field with placeholder image
• Date merge field with formatting
• Paragraph merge field
• A simple table
• Number merge field with formatting

The input and output for the tutorial look like the following:

In example above, we’re bringing in Airtable data from 2 different tables - the Quotes table and the Items table. The Quotes table is the source for all of the merge fields except the table. The table uses the Budget Items field, which is a Linked Record that points to the Items table.

Step 1 - Create Your Google Template

Step-By-Step Guide

🎥How to Create the Google Docs Quote Template

This video will show you how to create your Google Docs Template and show you how an Airtable base might be set up.

Step 2 - Create Your On2Air Docs Automation

🎥How to Configure Your On2Air Docs Automation

This video will show you how to configure the automation in On2Air Docs. Before this step, you need to create your Google Docs template.

Step-By-Step Guide

• Click “Create New Action”
• Select “Google Docs Create/Export”
• Configure the function
• Click “Add Configuration”
• Source Connection
• Select your Airtable Connection
• Source Configuration
• Base - Select your Airtable base. In this case, it should be “Peak Commercials - Demo”
• Table - Select “Quotes”
• View - Select “Grid View”
• Trigger Mode
• Select “Checkbox”
• Mode Configuration
• Select Your Check Box Field - Select “Process Quote”
• Trigger On - Select Check
• Toggle Check Box On Trigger - Set to on. This should be green.
• More Options - This is an advanced setting. It’s not needed for the purposes of this tutorial so you can skip it.
• Google Docs Function Configuration
• Google Connection - Select your Google Account
• Source File Mode - Select “Use a Single Template”
• Source File - Select the “Peak Commercials - Quote Template” document that you made a copy of earlier
• Destination Folder - Select “Save All Files in a Single Parent Folder”
• Destination Folder - Select the folder that you want your merged files to be saved in.
• Destination Folder URL Storage Field - Leave blank, skip for now.
• New File Title - Enter {{Quote Name}} into this field. That is the merged field that will name the document.
• Source File URL Storage Field - Leave blank, skip for now.
• Merge Field Output - Select “Always Merge Fields”
• Merge Output URL Storage Field - Select “Merged Google Doc URL”
• Delete Previous Merged File - Set to on. This should be green.
• Export File - Select “Export Merged File”
• Exported Format - Select “PDF”
• Exported File Storage Field - Select “Quote PDF”. This is where the actual PDF will be stored as an attachment
• Export Placement - Select “Remove all existing attachments then attach new one(s)
• Save Exported File In Google Drive - Set to on. This should be green.
• Save Exported File Storage Field - Select “PDF Url”. This will save a link to the PDF in Google Drive.
• Delete Previous Exported File - Set to on. This should be green.
• File Permission
• You can skip this for now.
• Advanced Settings
• You can also skip this for now.
• Click “Save Action Function Details”

Step 3 - Test and install your On2Air Docs automation function

• In your Peak Commercials Airtable base, go to the Quotes table. Check the box in the “Process Quote” field. This must be done prior to testing the function. The function will only run if one of the checkboxes is checked.
• Test the Function
• Go back to On2Air and click “Test Function” next to Configuration.
• Click the “Test Function” button.
• You should see a box titled “Function Results” with the content “Function ran successfully”
• If you do, woo! You have your first function almost set up. Continue to “Installation” to finish the set up process.
• If you don’t, double check you have one of the “Process Quote” checkboxes checked.
• Install the Function
• Click “Installation”
• Set “Enable” to on. This should be green.
• Scheduler Setup
• Run Scheduler - Set to on. This should be green.
• Frequency - Select “Instant”
• Click “Save Scheduler Settings”
• Celebrate!
• You have your first function set up!
• In your Airtable base, when you click the checkbox in “Process Quote”, the function will run and generate your merged documents.

Pre-Made Google Docs Templates

To help you get started you can copy one of our Google Docs pre-made templates.

You will need to replace the placeholders with your field and table names and then customize the document to fit your needs.

Simple Table Syntax

There are two types of tables. The simple table described here, and the advanced table described below. This section covers the simple table the parameters you can use to customize it.

Simple Table General Notes

Tables are generated where the placeholder syntax is written. And the length of the table is determined by what data you are populating it with. Therefore, it’s possible a table will run from one page to the following. If you want to avoid this you must place the table syntax where it will not run to the next page.

Simple Table Parameters

source

Source is the Airtable field name of the data source.

fields

Fields are the field names that you want to populate your table with. These values are separated by the “|” (pipe) character.

header

Header sets the values for what will appear in the table header. These values are also “|” separated. The header values do not have to match your Airtable field names. Instead, they can be any text.

Example - Source, Fields, and Header

{{table source = “Budget Items” fields=“Price Per Unit|Actual” header=”Unit Price|Actual Cost”}}

This example has a source of Budget Items. From the demo Airtable table above, Budget Items is a Linked Record. The Fields values are fields from table that Budget Items is linked to. The header values are just text values. In this case you can see that they are not identical with the field values.

borders

Borders are on by default. You can use the borders parameter to customize them. You can remove them, choose which sides to include, and customize the design of the borders.

columnWidths

Set your column widths in inches. You must specify a value for each column in your table. You can also leave a value empty and that column will take up the remaining space.

Example - All Column Widths Set

 {{table columnWidths="0.5,1,1"}}

Example - Column Takes Up Remaining Space

{{table columnWidths="1,,1"}}

This will set the 1st and 3rd columns to 1 inch, and the 2nd column will use the remaining space

sort

Sort the table data prior to display. “field” and “order” are required options for sort.

The list of options for sort are contained in a single pair of quotation marks and separated by a semicolons

The options for order are: asc, desc (Representing ascending and descending respectively)

Example

{{table sort="field: Unit Price; order:asc"}}

This table will be sorted by the field Unit Price in ascending order

separator

set to a value to use for determining how source and fields parameters are separated

Example

{{table source="Field A,Field B" separator=","}}

Instead of having the source field separated by “|”, which is the default, this table’s source values are separated by commas.

This is useful if you have field names that contain “|” in them.

weightedFontFamily

Change the font and weight of font of the text.

fontFamily - Select from available Google Fonts

weight - Value between 100 and 900 to determine the weight (i.e. thickness) of the font. 400 is default

Example

{{table weightedFontFamily=”fontFamily: ZCOOL KuaiLe; weight: 600”}}

fontSize

The size of the font, in inches

Example

{{table fontSize="14"}}

grouping

group records from Multi-select or Linked record fields

Example

{{table .....table config.... grouping="GroupFieldName"}}

spread

Spread out groupings from your grouped Multi-select or Linked Record field

If using a Multiselect field or a Linked Record Field with Multiple Records enabled, you can "spread" out the groupings to each individual item. Instead of how Airtable does groupings where it will group multi-select items only if they have all the exact same items, this will group on the individual items - which means records will show up in multiple tables if has multiple items of the group field.

Example

{{table .....table config.... grouping="field: GroupFieldName; style:[bold=1|fontSize=22]; label: GroupLabelField; sort: GroupSortField; order: desc; separator: \n\n; sep_style:[]; spread: 1"}}

Advanced Table Syntax

(Documentation is a work in Progress for Advanced - Book a Support Call if looking to do more advanced table use case)

Overview

Advanced tables are composed of the following components:

{{#table}}{{/table}}

Determines the source of the table

{{#header}} {{/header}}

Determines the header values

{{#body}}{{/body}}

Determines the display inside the table cells

{{cell}} or {{#cell}}{{/cell}}

Determines the content of individual cells. These denote the values within a given column for the table. They are nested inside of {{#body}}. Using advanced cells allows you to customize the content.

{{text}}

These enable additional customization of an individual cell. They are nested inside of the advanced {{#cell}}{{/cell}}

Full Example

{{#table source="Linked Record Field Name"}}
	{{header values="Name|Image|Notes|URL|Named Notes" style="bold:1"}}
	{{#body evenColor=”#FFFFFF” oddColor=”#0a0a0a” oddFgColor=”#FFFFFF”}}
		{{cell field=”Item Name”}} 
		{{cell field=”Image” type=”image” index=”first” size=”width: 3”}} 
		{{cell field=”Notes”}} 
		{{cell field=”Url” type=”link” labelField=”Name”}} 
		{{#cell type=”text”}} 	
			{{text value=”Name: ”}}
			{{text field=”Name”}}{{text value=”\\n”}} 
			{{text value=”Notes: ”}}
			{{text field=”Notes”}}
			{{text value=”\\n”}} 
		{{/cell}} 
	{{/body}}
{{/table}}

Advanced Table Parameters

{{#table}}{{/table}} Parameters

source

The Airtable Column that is the source of data for this table. Generally this is a link record

Required.

borders

Determines which of the cell borders to display

columnWidths

Determines the width of each column, in inches.

Example

{{#table source="Linked_Record” borders=”sides: none” columnWidths="0.7,3,,,1”}}
{{/table}}

This table is pulling data from an Airtable table called “Table Data”. The borders have no sides. There are a total of 5 columns. The widths of each vary. By leaving the width for column three and column 4 blank, those columns will automatically take up the remaining width available

{{header}} {{/header}} Parameters

values

A pipe delimited list of strings that represents the headers in each column.

style

Set the style settings for just the header. Common use cases include bolding the headers and adjusting the font size.

Example

{{header values="Name|Image|Notes|URL|Named Notes" style="bold:1; fontSize:18"}}

This table will have headers called “Name”, “Image”, “Notes”, “URL”, and “Named Notes”. These strings are independent of the fields in the Airtable Table, and can be changed as desired. For example, “Image” could be switched to “Product Picture” and all of the table data will display the same. Only the header will change.

{{#body}}{{/body}} Parameters

evenColor

The background color for every even numbered row. Use HTML Hex color codes

Optional, default is white

oddColor

The background color for every even numbered row. Use HTML Hex color codes

Optional, default is white

oddFgColor

Foreground color of each odd row - use HTML Hex color codes

Optional. If left blank this parameter will default to black.

evenFgColor

Foreground color of each even row - use HTML Hex color codes

Optional. If left blank this parameter will default to black.

Example

{{#body evenColor=”#FFFFFF” evenFgColor=”#0A0A0A” oddColor=”#0A0A0A” oddFgColor=”#FFFFFF” }}
{{/body}}

This body will have alternating colors in each row. Every even numbered row will have a white background (#FFFFFF) and black text (#0A0A0A). Every odd numbered row will have a black background (#0A0A0A) and white text (#FFFFFF). As mentioned above, any valid HTML Hex color code can be used here.

{{#cell}}{{/cell}} Parameters:

To use an advanced cell, create the cell and then add additional merge fields nested in the cell. This gives you a large degree of freedom to customize the exact content you want in the cell.

type

The content type that will be nested the cell

Valid options are: text, image, and link

Examples

{{#cell type="text"}}
	{{text value=”Item: \n” style=”bold:1”}}
	{{text field=”Item Name”}}
{{/cell}}

This cell contains two text merge fields. The first text merge field has a static value of “Item: “ followed by a line break, and it will be bold. The second text merge field is the content from the Airtable field “Item Name”. Combined they will display content that looks like the following:

Item: Stage Lights

{{text}} Parameters:

value

any static text value you want to use in your table. This value never changes. You can also use formatting such as \n to create separate lines.

field

The Airtable field that you want to merge into the template.

Example

{{#table source="Linked_record” borders=”sides: none” columnWidths="0.7,3,,,1”}}

{{#body evenColor=”#FFFFFF” oddColor=”#0A0A0A” oddFgColor=”#FFFFFF”}}
    {{cell field=”Name”}}
    {{cell field=”Image” type=”image” index=”first” size=”width: 3”}}
    {{cell field=”Notes”}}
    {{cell field=”Url” type=”link” labelField=”Name”}}
    {{#cell type=”text”}}
	{{text value=”Name: ”}}{{text field=”Name”}}{{text value=”\\n”}}
        {{text value=”Notes: ”}}{{text field=”Notes”}}{{text value=”\\n”}}
    {{/cell}}
{{/body}}

{{/table}}

Merge Fields

List

{{list}}

Inserts a list containing values from an Airtable field. The list can be values from a Lookup Field or a Multiple Select Field.

field

Specifies the Airtable field that contains the content to be inserted into the list. This can either be a Lookup Field from a Linked Record or a Multiple Select Field.

preset

Preset allows you to change the bullet style of the list.

style

Sets the style for each of the list items. Options for style include bold and fontSize

Examples

Example 1

{{list field=”Item Name (from Budget Items)”}}

The value for field is a Lookup Field from the Linked Record. In this example the Linked Record is "Budget Items". The Lookup field looks up "Item Name" from the Linked Record. The Lookup Field should be formatted as a comma separated list of the values.

Example 2

{{list field=”Tags”  preset=”NUMBERED_DECIMAL_NESTED” style=”bold:1; fontSize:18”}}

The value for field is a Multiple Select field called Tags. Using the preset NUMBERED_DECIMAL_NESTED will style the bullets in the list as numbers instead of bullet points. The font will be bold and size 18 from the style parameter.

Image

Insert an image or multiple images in a specific location in your document

There are 3 ways to insert images:

• Placeholder
• {{image}} merge field
• for multiple images, use {{grid source}}

Using an Image Placeholder:

• Create a basic placeholder image
• This placeholder image should be the same size as the image you want to insert. If the image you want to insert is 250 pixels by 250 pixels, have your placeholder be that same size
• Insert your placeholder image into the location your document. Set it to the exact location you want your final image to be
• Right-click your image and choose Alt Text
• In the Title field, add the name of your Airtable Field Name surrounded by brackets

Example

This is the view after right+clicking the placeholder image and selecting Alt Text. In this case, the image stored in the field “Airtable_Field_Name” will be inserted where the placeholder image currently is.

Using the {{image}} merge field

Insert images from your Airtable base into your document.

{{image}} Parameters

field

Specifies which field to pull the image from. The Airtable field can either be an Attachment field, or a URL Field.

Example

{{image field="Quotes_Image"}}

Using {{grid source}} for multiple images

If you need to display multiple images from a single Airtable Attachment field, you can use the {{grid source}} syntax. With this syntax, it will generate a Grid of all the attachment images. You can then add syntax to resize the images or re-order them using the additional syntax below.

{{grid source="AttachmentFieldName" type="image"}}

index

determines which order the image will be pulled from.

Use first, random, last, or the specific index value, starting from zero. For example, an index of 0 is equivalent to an index of first.

Example

{{image field="Quotes_Image" index="first"}}


{{image field="Quotes_Image" index="0"}}

Both of these merge fields are identical. They are both pulling the first image from the Airtable field Quotes_Image.

size

Specify the width and/or height in inches.

If only one is set, the other dimension will be determined by the original image dimensions ratio

Example

{{image size="width: 6.5; height: 4"}}
OR
{{width="2" height="2"}} if using multiple images

example:
{{grid source="Document Attachments" type="image" width="2" height="2"}}

Regarding size for multiple images from a single Airtable field

if you only specify one “width or height” setting, the other images will scale accordingly

if you wanted to scale/use different image sizes for each image, you need to do each separately, instead of the {{grid}}

It will need to look like this where you specify the indexes of each image:

{{image source="AttachmentFieldName" index="0" width="2"}} {{image source="AttachmentFieldName" index="1" width="3"}}

url

If the url parameter is specified the image will be pulled from that URL.

The url can either be another merge field, or it can be a static value.

The URL must be publicly accessible.

If both field and url options are specified, the image will be pulled from the URL.

Example - URL as a Merge Field

{{image url="{{Quote_URL}}"}}

This image will link to the URL that is stored in the Quote_URL field.

Note that {{Quote_URL}} has quotation marks around it.

Example - Static URL

{{image url="example.com/cool_mountain.jpeg"}}

This image field links to the hypothetical static URL example.com/cool_mountain.jpeg

Link

{{link}}

This is used to insert your Airtable data as a link inside your document

field

The name of the Airtable field that contains the URL that you want to link to

label

Static text that will be displayed instead of the link.

Example

{{link field=”Quote_URL” label=”Visit Your Digital Quote”}}

This link will display the text “Visit Your Digital Quote” and when clicked will open the URL that is stored in the Quote_URL field.

labelField

labelField does the same as label but accepts another Airtable field as input.

Example

{{link field=”Quote_URL” labelField=”Quote Name”}}

This merge field will link out to URL stored in Quote_URL and will display the text stored in the Quote Name field.

foregroundColor

Sets the color of the link. Use HTML Hex color codes

Example

{{link field=”Quote_URL” labelField=”Quote Name” foregroundColor=”#00cc99”}}

This link will now have a bright green color.

Paragraph

{{#p}} {{/p}}

Creates a paragraph with content pulled from your Airtable field.

field

Specifies the field that contains the content you want inserted into the paragraph

{{#p field=”Project Summary”}}{{/p}}

This will generate a paragraph that contains the content from the field Quote_Explanation

fontSize

Sets the fontSize of the text

{{#p field=”Quote_Explanation” fontSize="14"}} {{/p}}

foregroundColor

Sets the color of the text. Use HTML Hex color codes

{{#p field=”Quote_Explanation” foregroundColor=”#4281f5”}} {{/p}}

backgroundColor

Sets the background color of the paragraph. Use HTML Hex color codes

{{#p field=”Quote_Explanation” foregroundColor=”#4281f5” backgroundColor=”#20261d”}} {{/p}}

style

Heading

{{#heading}} {{/heading}}

Creates Headings. These headings will create the outline structure in Google Docs.

Please note that you cannot apply styling to headings without keeping them as a heading. If you apply a style they will be converted to a paragraph in order to apply that styling. If styling a heading is something you require, please contact the team to express support for this as a possible future feature.

field

The Airtable field that contains the content to be merged into the heading.

level

The heading level. Valid options: title, subtitle, 1, 2, 3, 4, 5, 6

Required.

{{#heading field=”Quote_Explanation_Title” level=”title”}} {{/heading}}
{{#heading field=”Quote_Explanation_Subtitle” level=”subtitle”}} {{/heading}}

The first heading’s content will be from the field Quote_Explanation_Title and it will be set at the title level.

The second heading’s content will be from the field Quote_Explanation_Subtitle and be a subtitle level header.

Number

{{number}}

This merge field enables you to format data as a number

value

Sets the static text for number that you want to format.

field

The Airtable field that contains the content to be merged.

locale

Setting locale will change the formatting and currency symbol used. You set the locale by using the locale’s abbreviation code. The default is US formatting and $.

format

Determines your number format. A few common examples:

Numeral.js is used for the formatting. So any valid formats displayed in the Numeral.js documentation will work here.

Examples

{{number value=”7910” format=”0,0.00”}}
{{number field=”Total Costs” format=”0,0”}}
{{number field=”Total Costs” format=”$00.00”}}
{{number field=”Total Costs” format=”$0,0.00” locale=”en-gb”}}
{{number field=”Total Costs” format=”$0,0.00” locale=”ja”}}
{{number field=”Total Costs” format=”$0,0.00” locale=”it”}}

Each of these number fields contain the same data but are formatted differently. The outputs are:

• 7,910.14
• 7,910
• $7910.14
• £7,910.14
• ¥7,910.14
• €7.910,14

Date

{{date}}

This merge field enables you to format data as a date

field

The Airtable field that contains the content to be merged.

format

Determines the date format. A few common examples:

On2Air uses Moment.js under the hood to format dates. Any valid format from Moment.js should be valid. You can see many examples here.

Grid

Adds all data from a field, linked table and will generate a grid table where everything is added. Most parameters from Tables are valid here. View Table documentation for styling parameters

{{grid}}

Examples:
{{#grid source="Logo" type="image” size="width: 1.5” columns="2" max="10" sort="Name"}}
{{/grid}}

This grid is generated from the Logo field. It will display up to the first 10 images stored in the Logo field. The grid will have 2 columns. 

{{grid}} Parameters

source

The source of the grid. This is your Airtable field that will populate the grid. Similar to how the table works, if this value is a Link Record then you have access to the additional fields on the Linked Record.

type

The grid cell type. Available options: text, image, link, number, date

width

The width of each grid cell

columns

Used to specify how many columns are in the grid. The grid will wrap until it has reached the max number of items, or all of the items in the source. Whichever is lower.

For example, if your field has 10 items in it, but you set the max value (below) to be 3, the grid will only display 3 items. If you have columns set to three, all three items will display in a single row. If you have columns set to 1, there will be a single column that has three rows.

Default is 3

max

The max number of items to display.

Example

{{#grid source="Logo” type="image” size="width: 1.5” columns="2" max="10" sort="Name"}}
{{/grid}}

This grid is generated from the Logo field. It will display up to the first 10 images stored in the Logo field. The grid will have 2 columns.

Advanced Grid

Advanced Grid extends the grid functionality similarly to how the Advanced Table extends the simple table.

In the Advanced Grid you create a template in a {{#cell}}{{/cell} field that is then populated for each value in the grid’s source.

Options:

source

The source of the grid. This is your Airtable field that will populate the grid. Similar to how the table works, if this value is a Link Record then you have access to the additional fields on the Linked Record.

type

The grid cell type. Available options: text, image, link, number, date

width

The width of each grid cell

columns

Used to specify how many columns are in the grid. The grid will wrap until it has reached the max number of items, or all of the items in the source. Whichever is lower.

Default is 3

max

The max number of items to display.

{{#cell}}{{/cell}}

A cell template that is then populated for each value in the grid’s source. You can only define one cell for the grid.

Styling and additional parameters are the same as for the Table’s Cells

{{#grid source=”Budget Items”}}
	{{#cell type=”text” }}
		{{text value=”Line Item: “}} {{text field=”Item Name”}}
		{{text value=”\n“}}
		{{text value=”Actual Cost: “}} {{text field=”Actual”}}
		{{text value=”\n“}}
		{{text value=”Budgeted Cost: “}} {{text field=”Budget”}}
	{{/cell}}
{{/grid}}

This grid is populate from the Budget Items field. The cell has three different lines of text in it, separated by two line breaks (The “\n” character).

The text fields with “value” in them are static text. While the text fields with “field” in them are merge fields.

The result looks like:

Conditional Formatting - IF statements

ifEq and ifVal

Used together these fields create a conditional that must be true for the merged field to be populate.

ifEq

The Airtable field that you are checking against.

ifVal

The field from ifEq must be equal to this value for the field to display

Example

{{text field=”Client Name” ifEq="Client Name” ifVal=”Client A”}}

This text field will only display if the value Client Name is Client A

More Examples

These examples shows some ways to use the templates in your Docs

{{#table source="Table Data” borders="sides: none" columnWidths="0.7,3,,,1”}}

{{#body evenColor="#FFFFFF” oddColor=”#0A0A0A” oddFgColor="#FFFFFF”}}
    {{cell field="Name”}}
    {{cell field="Image” type="image” index="first” size="width: 3”}}
    {{cell field="Notes”}}
    {{cell field="Url” type="link” labelField="Name”}}
    {{#cell type="text”}}
	{{text value="Name: ”}}{{text field="Name”}}{{text value="\\n”}}
            {{text value="Notes: ”}}{{text field="Notes”}}{{text value="\\n”}}
    {{/cell}}
{{/body}}

{{/table}}

{{link field="Record Link” foregroundColor="#FF0000” ifEq="Name” ifVal="Client A”}}

{{#p shading="backgroundColor: #FF0000”}}
This is the last paragraph for {{Name}}
{{/p}}

{{#heading level="title"}}My First Title{{/heading}}

{{number field="Number” format="0.00”}}
{{date field="Date” format="YYYY-DD-MM”}}

{{#grid source="Template Names”}}
{{/grid}}

{{image field="Logo” index="random” size="width: 6.5”}}

{{#grid source="Logo” type="image" size="width: 1.5”}}
{{/grid}}

My Name is: {{Name}}

Advanced

For Advanced Users. View possible parameter options for the following:

Text Style

Dash Styles

Table Cell Styles

Table Cell Borders

Table Column Properties

Weighted Font Family

Supported Fonts

Known Issues

Shapes in Google Docs

There is currently a bug within Google Docs that impacts documents that contain a shape. It prevents Google Drive from being able to make a copy of the template document.

The resulting error message will look like the following:

Error on Function Test! Please re-configure and test again.
Error[googledrive]:Can't copy file 1hv7pywqhMitwGuWLRfiAudHwhdqA68A0Qg_bxHv6Zyw - Advanced Table = Quote - Sunlight Apparel - 03-2023 - 1_5JqB7JLA8aH4v0TyX1Ehv2rJJLOGkI2 => Error: Internal Error

If you are experiencing this error message, check if your document contains a shape or drawing. If it does, try removing those and then testing your function again.

Go to On2Air Help Center