How to Create and Use Layouts for Block Views

V4

Layouts contain your Block Views for editing and viewing your Airtable records.

In this article

Create a New Layout
Add New Block Views
Rearrange Block Views
Navigate the Layout Menu
Manage Layouts and Permissions
Switch Layouts
Permissions
Duplicate Layouts
Global Settings
User Settings
App Settings
Filtered Records
Search and Switch to a New Record
Configure Search Settings
Delete Block View
Get Support and View Docs

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Create a New Layout

To create a new layout:

Click the menu next to the Layout name



Click Switch Layout



Select New Layout



Choose the Tier - Records or Table
Choose the Table you want to use
Input a name for your layout, then click Create



You can now add Block Views!

LINK to ADD Block VIEWS

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You can also add new layouts from the Manage Layouts menu

Create New Layouts in Manage Layouts view

To create a new layout inside the Manage Layouts screen

Click New Layout
Choose the corresponding Table
Type your Layout Name
Click Create

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Rearrange Block Views

You can rearrange and resize your block views in various ways.

Grab the top bar of any block view and move it to where you need
To resize, grab the side of any block view and drag to the size you need



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Navigate the Layout Menu

The menus above the Block Views allows you to create, edit, expand, browse, switch, clone, delete, and navigate through records. you can also manage layouts and add new Block Views.

You can browse through each record using the arrows. You can also Search records. Learn more about the powerful Search options.



In the Layout Options menu, you can:

Manage Layout - Manage layouts and permissions
Add a new block view - Add a new Block View to your layout



In the Modify Record menu, you can:

Delete Current Record - Delete the record you're viewing
Expand and View Current Record - Expand the record and view it inside the default Airtable record view
Clone Current Record and Switch to It - Clone the record you're viewing and switch to it
Create a New Record and Switch to It - Create a new empty record and switch to it



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Manage Layouts

In Manage Layout, you can manage any Amplify layout. You can rename your layout, duplicate it, specify a view, lock to a view, and set permissions.

By default, the layout you're currently in will be displayed. You can switch between layouts to edit the Layout Info and change Permissions.



To open the Manage Layout screen

Click the Gear icon above the Block Views
Click the Manage Layouts icon



OR

Click the menu button next to your Layout name
Choose Manage Layouts
Edit your options


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Layout Info

By default, Manage Layout will display your current layout.

If you want to manage a different layout, search and/or choose another layout in the search box.

Layout Name - Rename your current layout

Default View Filter (Optional) - Choose a specific view as a Default for this Layout
Note: Default View/Locked Views only supported when user location is not synced to Airtable

Lock to this view (Optional when a Default View is chosen) - Lock this Layout to the view chosen. It will disable the ability to change view filters)

Layout Enabled (Default ON) - If this layout is ON, you will always see this layout in the Layout Search menu. If you disable this layout, it will not appear in the Layout Search menu unless View Disabled is chosen in the Layouts Search menu.

Lock Layout (Default OFF) - If the Layout is not locked, you can modify or create Block Views. If the layout is Locked, all elements to modify, rearrange, or create Block Views are removed.

Use Filtered Records (if configured for the table) - use the records that are filtered in the table or view



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Permissions

You can set permissions to choose who can create, edit, or view layouts in Amplify.

These permissions only affect creating, editing, and viewing from the Amplify app, not in Airtable views. Read Only and Comment Role Users will not be add/edit/delete regardless of setting here.



Permissions Available

Layout Visibility - Select who can view this Layout
Allow Creating/Cloning New Records - Select who can create/clone records in this layout
Allow Editing Records - Select who can edit records in this layout- choose by user or role
Allow Deleting Records - Select who can delete records in this layout - choose by user or role

See each option below

Layout Visibility Options

Visible to Everyone - Allow all users in the base to view the layout
Visible to Specific Roles - Choose to give access to the Creator, Editor, or Read-Only role types
Visible to Specific Users (include) - Choose to give access to specific users in your base
Not Visible to Specific Users (exclude) - Choose to exclude access to specific users in your base

Allow Creating/Cloning New Records Options

Allow Everyone - Allow all users in the base to create or clone records
Allow Specific Roles - Choose to allow creating and cloning records for the Creator or Editor role types
Allow Specific Users (include) - Choose to allow specific users to create or clone records
Disallow Specific Users (exclude) - Choose to exclude specific users from creating or cloning records

Allow Editing Records Options

Allow Everyone - Allow all users in the base to edit records
Allow Specific Roles - Choose to allow editing records for the Creator or Editor role types
Allow Specific Users (include) - Choose to allow specific users to edit records
Disallow Specific Users (exclude) - Choose to exclude specific users from editing records

Allow Deleting Records Options

Allow Everyone - Allow all users in the base to delete records
Allow Specific Roles - Choose to allow deleting records for the Creator or Editor role types
Allow Specific Users (include) - Choose to allow specific users to delete records
Disallow Specific Users (exclude) - Choose to exclude specific users from deleting records

Once your permissions are set, click Done

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Create New Layouts in Manage Layouts view

To create a new layout inside the Manage Layouts screen

Click New Layout
Choose the corresponding Table
Type your Layout Name
Click Create

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Switch Layouts

Click the menu next to the Layout name



Click Switch Layout



You can search and view all your layouts
Use the filters to filter layouts by Table, Block View Type, or Tier



Choose another layout

You can also display layouts you have disabled, by clicking Show Disabled



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Duplicate Layouts

To duplicate a layout

Click the menu next to your layout name
Choose Manage Layouts
Click Duplicate Layout



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Global Settings

In global settings, you can set the font size, sync the app with current table, create filtered records per user, and edit full app permissions

User Settings

Sync with Airtable Location - user-specific for single user

Syncing allows you to navigate fully inside Amplify without having to exit and switch to new tables. You can still work in any table with or without this on. It just depends on your personal preference and whether you want to be in the Airtable view of whichever table you're viewing.

Select Stay in Sync if you would like to navigate fully in Amplify without switching tables (Amplify stays open in full screen, doesn't close, or switch to the corresponding table)

If you DO want to switch tables in Airtable each time you change layouts in Amplify, keep this OFF (When you switch tables in Amplify, it will switch to the corresponding table in Airtable and will exit Amplify from full screen)

Label Font Size - Choose the font size of your field labels

Text Font Size - Choose the font size of your data in Airtable (text)

App Settings

App Label - Rename the Amplify app label

Sync with Airtable Location* - app-specific for all users

Syncing allows you to navigate fully inside Amplify without having to exit and switch to new tables. You can still work in any table with or without this on. It just depends on your personal preference and whether you want to be in the Airtable view of whichever table you're viewing.

Stay in Sync for Everyone - If ON, all users will keep the app in sync with Airtable. This means every user will be able to navigate fully in Amplify without switching tables (Amplify stays open in full screen, doesn't close, or switch to the corresponding table)

If you DO want to switch tables in Airtable each time you change layouts in Amplify, keep this OFF (When you switch tables in Amplify, it will switch to the corresponding table in Airtable and will exit Amplify from full screen)

Role Permissions - Who can access the Amplify app by role (Creator or Editor available)

Select Permissions - Depending on the Role permission you have selected, you can enable or disable the Role to be able to
Modify Layouts or Modify Layout Block Views

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Filtered Records

With filtered records, you can choose which users can view and focus on specific records per table or exclude specific users from seeing records. You can create the filter based on a specific field and a field value.

Filtered records is not meant to hide data from a user, but instead to allow someone to focus on only the records that are relevant to their needs.

Create Personalized Filter for each user

Select a Table to configure, then select a field to use for filtering. Then configure users for that field.

Example:

Exclude User - Exclude USER 1 from seeing the record based on the Company Name field that contains the name 'Betaron'

Include User - Allow USER 2 to view the record based on the Company Name field that contains the name 'Betaron'



Choose a Table
Choose a Field
- optional - Exact Match - match the text exactly to verify a match
- Case Sensitive - match the text case exactly to verify a match
Match Base Collaborators - choose base users

Choose Display Records ON

Match - Display the record to a user if the field value matches
No Match - Hide the record from a user if the field value matches

Unset Collaborators

Configure catch all value to match for all collaborators not configured above (including future created ones)

Enter a catch-all value for unset collaborators/users



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Global Config

Used for troubleshooting with On2Air

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About

About On2Air : Amplify - Info about the app

Information about your app install -

Base ID
Install ID
Install Status
Your User ID
Your On2Air User Role

Support and Documentation - Access Support and Amplify Documentation

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Get Support and View Documentation

Click the question mark icon to get support or view the documentation

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